Vietnam Labor Contract eSigning, Beyondsoft Builds a Compliant HR Closed Loop

Company Introduction

Beyondsoft Corporation is a global provider of consulting, industry solutions, and digital-intelligence technology services. Listed on the Shenzhen Stock Exchange and headquartered in Beijing, the company operates subsidiaries, R&D centers, and delivery centers across major cities in China, the United States, Japan, India, Singapore, Malaysia, Spain, Costa Rica, Indonesia, the Philippines, Brazil, the United Kingdom, Vietnam, and other markets.

In global delivery and overseas employment scenarios, employee onboarding, labor contract signing, corporate sealing, and contract archiving need to work closely with Beyondsoft’s internal HR system. For labor contract signing in Vietnam, Beyondsoft connected its internal HR system through APIs and integrated Vietnam’s VNPT digital-signature capability, enabling locally recognized compliant signing for overseas employee employment scenarios.

Business Challenges

1. Labor contract signing for employees in Vietnam required compliant support

Beyondsoft has built delivery and operating capabilities in overseas markets including Vietnam. After employees are hired, the company needs to complete labor contract signing in a timely manner. Overseas employment scenarios involve local employees, corporate seals, and HR processes, making the signing workflow naturally cross-regional.

If the process continues to rely on paper contracts or offline circulation, the HR team must repeatedly confirm employee information, contract versions, signing status, and returned documents. Longer signing cycles can affect onboarding preparation and increase compliance uncertainty in overseas employee management.

2. Disconnected HR and signing workflows made contract closure difficult

Beyondsoft needed to connect its internal HR system through APIs to manage the business process in a unified way. After an employee is hired, the internal system maintains employee information and initiates labor contract signing based on the selected template.

When signing is handled outside the HR system, employee data, contract templates, signing status, and archived files can become scattered across different tools. HR teams then need to manually export information, prepare contracts, follow up on signing, and upload archived files, affecting process consistency and management efficiency.

3. Locally recognized digital signatures were essential for overseas employment

Labor contracts in Vietnam are closely tied to employment compliance, labor relationship confirmation, and internal corporate management. The solution needed to integrate Vietnam’s VNPT capability to support digital signatures recognized in the local market.

If signing capabilities cannot meet local recognition requirements, online signing alone may still leave gaps in the evidence chain during later audits, verification, or labor relationship confirmation. Multinational organizations need signing, sealing, and archiving to be traceable and verifiable.

Solution & Results

1. Integrating eSignature APIs with the internal HR system

Beyondsoft used eSign.AI’s eSignature API integration capability to connect labor contract signing with its internal HR management system. After employee onboarding begins, HR can maintain employee information in the internal system and initiate signing from a selected template within the same workflow.

This approach turns contract signing from a manual task outside the system into an online step embedded in the onboarding process. It reduces duplicate data entry and manual document transfer, allowing HR teams to centrally manage employee information, signing tasks, and contract status through the internal system.

2. Connecting VNPT digital signatures to support compliant signing in Vietnam

For labor contract signing requirements in Vietnam, the solution integrated VNPT’s digital-signature capability, which is recognized locally. Employee signing and corporate sealing can be completed in one online workflow, helping Beyondsoft support overseas employee employment scenarios with stronger compliance.

With locally recognized digital signatures, labor contracts are not only signed online but also supported by a clearer compliance foundation. The company can form traceable records around signing parties, signing actions, and final documents, reducing the risk of managing overseas employment files.

3. Archiving signed and sealed documents back to the internal system

After the signing workflow is initiated, employees complete signing online, the company applies its seal, and the final documents are archived back into the internal system. The workflow covers key steps including HR system management, corporate sealing, employee signing, notifications, initiation, and archiving.

By creating a closed loop for online signing and archiving, Beyondsoft brings Vietnam employee labor contracts into a unified workflow from initiation and signing to sealing and retention. This reduces paper circulation and provides clearer document records for overseas employment compliance management.

Application Impact

Beyondsoft embedded labor contract signing for Vietnam into its internal HR system, allowing HR teams to initiate online signing from templates after employee onboarding begins.

API integration brings employee information, signing status, and signed documents back into the internal system, so HR teams no longer need to repeatedly prepare, circulate, and upload contract files outside the system.

After integrating VNPT in Vietnam, employee signing and corporate sealing can be completed with locally recognized digital-signature capabilities, providing more stable compliance support for overseas employee employment scenarios.

Employee signing, corporate sealing, and contract archiving now form a closed loop, helping Beyondsoft improve consistency and traceability across overseas HR workflows.